RentBook ZM

RentBook ZM is a web-based rental management tool built in Lusaka for Zambian landlords, managing agents, and property managers who need leases, invoices, receipts, and tenant ledgers in one place.

Key capabilities cover the full rent cycle, from setup to reporting:

• Lease setup and recurring invoicing: Create leases once (tenant, property, rent, currency, term), then generate monthly invoices with the rental tax band applied and send them via WhatsApp or email.
• Payment recording and tenant ledgers: Log payments received by bank transfer, MTN MoMo, Airtel Money, or cash, then issue receipts and maintain a single ledger per tenant that shows invoices and payments together.
• Multi-currency record-keeping: Support USD and ZMW records, including the FX rate, source, and date when billing in one currency and settling in another.
• Operations and oversight: Track maintenance requests and costs, store lease contracts, ID copies, and proof of payment, view rent due dates and lease expiries in a calendar, and generate monthly income reports by property.

Available on Web.

It targets both individual landlords (single or multiple units) and rental professionals managing portfolios for owners.

Notable in the Zambian context, it includes an optional ZRA Smart Invoice add-on (powered by Fiscal Edge Solutions) that can store ZRA invoice numbers and QR codes; the site notes certification is in progress, and without the add-on users issue Smart Invoices via the ZRA portal. It also offers data export, encrypted sensitive data, and nightly encrypted off-site backups, according to the website.