Scolaby

Scolaby is a web and mobile SaaS school management platform for educational institutions, helping kindergartens, primary and secondary schools, and higher education providers manage academics, finance, HR, communication, discipline, and services in one system.

Key capabilities include:

• Admissions and student records: online admissions with validation workflow, a continuous student file across levels (no re-entry), plus bulk import from Excel, CSV, or PDF.
• Grades and PDF report cards: bulk grade entry, weighted averages, automatic ranking, branded PDF report cards, and one-click publication to families with SMS and email notifications.
• Finance, billing, and accounting: fee schedules by level and cycle, automatic invoicing, partial payments with real-time balance, overdue reminders (SMS and email), payment calendar, forecast vs actual dashboards, and draft accounting entries generated automatically. Receipts support cryptographic QR authentication.
• HR, payroll, and school life: HR files, leave management, staff ID cards, payroll with statutory deductions (CNPS, IRPP), visual timetable creation with conflict detection, attendance tracking, and discipline workflows (incidents, sanctions, summons PDFs, family notifications).

Available on Web (browser-based SaaS), PWA (installable on computer and mobile), plus Android and iOS apps with push notifications.

It targets school administrators, directors, teachers, accountants, and HR teams, with dedicated parent, student, and higher-ed student portals for timetables, grades, attendance, invoices, and online payment.

Notable for African institutions, it supports African currencies, national calendars and curricula, and Africa-adapted payment methods including cash, cheque, wire transfer, mobile money, card, and online payment via Moneroo. It also includes AI dropout detection and an AI management assistant, and it supports single schools or multi-campus school groups with consolidated dashboards and per-institution data isolation.