EstateAdmin

EstateAdmin is a service charge management and estate billing system for gated communities, estate committees, and property firms that need consistent invoicing, payment tracking, and finance-ready reporting.

Key capabilities include:

• Service charge setup and recurring billing: define charges, due dates, and amounts per estate or resident category, then apply them consistently month to month.
• Bulk invoice generation and billing control: generate invoices in bulk, assign due dates, track balances, and manage invoice statuses (including partial payments) based on recorded collections.
• Payments, ledgers, and reconciliation support: record payments, maintain resident ledgers, and produce reconciliation-ready exports for finance follow-up and audits.
• Arrears visibility and reporting: view outstanding balances, generate resident statements (billed vs paid with running balances), and export board packs and period snapshots.

Available on Web (includes a browser-based login and online documentation).

Designed for estate managers, committees, management companies, accountants, admins, and developers managing service charge billing across one or multiple estates.

Notable in the Kenya market for its focus on service charge collection workflows, including dedicated support content for M-Pesa service charge collection and Paybill-style reconciliation needs, plus pricing in KES based on residential unit count.